Preparing your office spaces for winter is essential to keep staff comfortable, safe and productive. From seasonal deep cleans and carpet extractions to simple insulation tips, we can help ensure your workspace is ready for the colder months.

In this blog, we share five key steps to get your office winter-ready.

 

Why Regular Commercial Cleaning Matters in Winter

Research by NHS England shows a significant rise in flu and illness cases during winter compared to summer.

Regular commercial cleaning helps reduce illness transmission in the workplace through consistent sanitisation, air quality management and the removal of bacteria from waste areas. Investing in frequent disinfection of high-touch points such as door handles, phones, lift buttons and desks is one of the simplest and most effective ways to protect your team.

Year-round cleaning solutions support key workplace standards, including:

• Health and safety

• Employee health and wellbeing

• Business continuity

• Facility maintenance

With the right cleaning partner, these standards can be maintained effectively, supporting your organisation both financially and operationally.

 

Preparing For the Colder Months

As the colder months approach, it’s important to adapt existing cleaning strategies to prepare for winter conditions. Wet and muddy shoes can bring additional bacteria into the workplace, so these contaminants should be removed promptly to maintain hygiene and safety.

Seasonal Deep Cleaning

Deep cleans can be scheduled throughout the year, but the winter months are especially important due to increased rates of flu and illness.

Effective deep cleaning goes beyond daily surface routines, targeting hidden dirt and bacteria behind furniture, within carpets, air vents and other hard-to-reach areas. These seasonal deep cleaning tasks address areas regular commercial cleaning nay overlook – from steam-cleaning carpets and disinfecting communal kitchens and bathrooms to moving furniture to remove hidden buildup.

Research shows that when carried out with the right tools and techniques, deep cleaning can eliminate over 80% of bacteria on high-touch surfaces and equipment. Our deep cleaning services ensure every area of your office is thoroughly sanitised and ready to welcome both staff and visitors.

Reducing Bacteria Spread

Bacteria prevention can be successful with stringent cleaning practices and effective staff education. Guidance from the UK Health Security Agency recommends taking a proactive and preventive approach to reduce and control infections within office spaces.

Here’s how small adjustments to employee awareness and cleaning routines can help reduce the spread of bacteria:

Task	Bacteria Prevention
Hand Hygiene	Educating staff on hand hygiene will reduce the danger and percentage of bacteria on high touch points.
Increase Cleaning Schedules	Closing the gaps on cleaning schedules will reduce bacteria build up.
Invest in Cleaning Agents	Cleaning agents work with different effects and purposes. Investing in multiple different cleaning agents will ensure they work to the best of their ability.
Consumable Stocking	Providing consumables such as soap, hand sanitiser and paper towels will allow facility users to be able to reduce the bacteria they carry.

This approach helps break the chain of transmission between employees, visitors and other facility users.

How To Encourage Staff

Through training and on-site signage, employees can be encouraged to maintain high hygiene standards. Here are a few practical tips from our experience as professional cleaning providers:

• Sanitation stations: Place hand sanitiser at the entry and exit points of communal areas.

• Encouraging accountability: Motivate staff to wipe down their personal work areas and clean up any spillages they create.

• On-site signage: Display posters with hygiene statistics and step-by-step guidance on tasks such as recycling and proper handwashing.

• Education and training: We can organise interactive on-site sessions focused on waste awareness and hygiene best practices.

 

Prioritising Carpet and Floor Care

Winter weather brings damp conditions and excess moisture, which can leave residue on floors and carpets. To prevent wear and maintain appearance, it’s important to include thorough carpet and floor care in your cleaning routine.

Maintaining Entrances

Entrances are the most affected areas during bad weather. As visitors track in mud, rain and snow, reception floors and welcome mats can quickly become worn or damaged.

Increasing the frequency of detailed cleaning in these areas helps reduce the risk of slips, trips and falls on wet surfaces. Installing high-quality mats to absorb moisture and dirt is also a simple and effective way to protect flooring and maintain a tidy entrance.

When outdoor conditions are brought indoors, they not only create an unappealing first impression but also pose a safety risk for visitors. Over time, this moisture and dirt can damage interior finishes and fixtures. Alongside more frequent cleaning, it’s also recommended to use wet floor signage to alert visitors to potential slip hazards.

 

Sustainable Winter Cleaning Practices

Winter often brings additional costs for building management, from higher energy use to the need to meet sustainability standards. By working closely with your cleaning partner, preventative measures can be introduced to help reduce these costs while maintaining sustainable practices.

Reducing Energy Usage

Energy needs during winter differ greatly from those in summer. Offices must stay warm and well-insulated to keep staff comfortable. While heating is a necessary investment for building managers, costs can be reduced through effective cleaning and maintenance practices.

Regular window cleaning is particularly beneficial for energy efficiency. By removing dirt and residue, light transmission is improved, allowing natural light and warmth to better circulate throughout the workspace. This helps regulate temperature and reduces reliance on radiators and heating systems.

Read more in our blog ‘Can Window Cleaning Improve Energy Efficiency in Modern Buildings?’

Natural Cleaning Agents and Equipment

Natural and sustainable cleaning solutions are made from gentler ingredients and materials. They’re less harsh on office surfaces such as carpets, upholstery and fixtures, helping to protect them over time.

As cleaning frequency often increases during winter, this approach becomes even more valuable. Using natural products not only supports a healthier workspace but also helps lower your office’s carbon footprint through reduced packaging and locally sourced ingredients.

 

Get In Touch

Prepare your office for winter the smart way. Our specialist cleaning services will keep your workspace clean, comfortable and ready for the season ahead.

Get in touch with our friendly team today to schedule your winter cleaning services.